Frequently Asked Questions


  1. Who should submit CVs?
  2. What if I plan to take a year off?
  3. What is the deadline for CV submissions?
  4. How should CVs be submitted?
  5. What if my CV is submitted late?
  6. Why was the CV scoring system made public? Doesn’t that make it easy to “game” the system?
  7. What if I participated in an activity during medical school that is not explicitly defined in the CV scoring criteria?
  8. What if I am not selected into AOA but I feel that I should have been?
  9. When will I know if I am selected?
  10. What do I need to do if I am selected?
  11. What if I have a question that isn’t answered here?

ABOUT SUBMITTING A CV

Who should submit CVs?
All students who are in the top 12.5% of the class are eligible for junior AOA consideration. All students who are in the top 25% of the class are eligible for senior AOA consideration. All eligible students should be submit CVs when requested (in late March for junior AOA and in July for senior AOA). Students near the GPA cutoffs are encouraged to submit CVs if they would like to be considered for selection, as their class rank could change with pending MS3 clerkship grades. If you are unsure, please submit a CV anyway.
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What if I plan to take a year off?
Students who anticipate delaying graduation to complete additional educational opportunities (research, IMEP, MBA, MPH, etc.) should apply for Jr. and Sr. AOA in the spring and summer of their MS3 year so as to be considered alongside their peers.
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What is the deadline for CV submissions?
The current deadline for CV submissions for election to the Junior AOA Class of 2019 will likely be sometime in early April. An email will be sent out to the class in March with specific dates.
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How should CVs be submitted?
All CVs should be submitted electronically as an email attachment to Holli.Holbert@utsouthwestern.edu with a carbon copy (cc) to UTSWAOA@gmail.com.
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What if my CV is submitted late?
No late submission will be accepted, and there are no extenuating circumstances!
All individuals are made aware of the deadline with sufficient time to prepare their CV in the appropriate format. CVs not submitted in the appropriate format will be rejected, and individuals will be asked to re-submit their CV in the appropriate format prior to the deadline.
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ABOUT THE SELECTION PROCESS AND SELECTION CRITERIA

Why was the CV scoring system made public? Doesn’t that make it easy to “game” the system?
The issue of keeping the scoring system known only to the CV reviewers has been considered at length by the AOA Executive Committee. Ultimately, the scoring system was made public in order to make the selection process as fair as possible. The Committee chose not to keep the information private because of the potential exists that a private scoring system could become known by a sub-set of individual students being considered for AOA selection, giving these students a likely advantage over their peers in the selection process. Furthermore, the review committee will check the veracity of submitted CVs, and any individuals who misrepresent themselves will be eliminated from consideration.
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Who is going to have access to my CV, USMLE Step score, and GPA after I apply?
Current fourth year medical students who are on the AOA Selection Committee will be assigned to score an individual section of the CV.  Each group will consist of 3-4 members who will review one category (either research, volunteer, or leadership) for all applications to reduce variance among reviewers. This review process is blinded and names will not be attached to the application when assigning scores. Each category of the CV will be reviewed separately to reduce the risk of loss of confidentiality during the review process.

Dr. Mihalic and Holli Holbert will assign points for GPA and USMLE Step 1 Score. Current medical students on the selection committee will not have access to this information. After the CV review process is complete, Dr. Mihalic and Holli will compile the final list to be released of selected AOA members.
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What if I participated in an activity during medical school that is not explicitly defined in the CV scoring criteria?
Individuals are encouraged to include any activity they participated in during medical school that they believe fits into the specified categories. Points for these activities will be determined by consensus among the review committee.
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What if I am not selected into AOA but I feel that I should have been?
Decisions about membership are made according to the strictly defined selection criteria, and all decisions are final. Students may contest decisions of the committee under two circumstances only, which are listed below.

  1. If a student believes an error was made in the calculation process that adversely affected their final ranking.
  2. If a student’s GPA placed him/her in the top 12.5% (junior AOA) or the top 25% (senior AOA) of the class, and he/she was wrongly excluded from consideration.

In either event, the student should contact the AOA officers for details on how to submit a petition to the AOA Executive Committee and to the Registrar’s Office requesting re-consideration. Under no circumstances will individual CV score results be released during  an appeal process. CVs will not be reviewed a second time, and CV scores from the initial review process will not be changed.
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When will I know if I am selected?
Selected students will be notified via email in April as juniors and in August as seniors. Students who submit CVs but are not able to be offered membership will receive notification at the same time.
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What do I need to do if I am selected?
Be sure to respond to the email to register online at the national AOA website and pay your dues! Students who fail to pay their dues will forfeit their membership. Selected members will also need to save the date for an AOA induction banquet, which typically takes place the night prior to Match Day. Also be sure to let your family, spouses, significant others, and friends know so they can plan to attend! AOA members are expected to maintain GPA’s consistent with the eligibility criteria. Issues with professionalism or course failure may result in rescinding membership.
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ABOUT OTHER THINGS

What if I have a question that isn’t answered here?
Please send questions not answered here to utswaoa@gmail.com with subject line: “AOA Question.”

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